Effective Date: October 3, 2025
Sigma Phi Epsilon Illinois Epsilon at Northern Illinois University (“SigEp NIU,” “we,” “us,” or “our”) respects your privacy and is committed to protecting the personal information you provide to us.
This Privacy Policy explains how we collect, use, protect, and disclose information through sigepsniu.com, our forms, communications, programs, events, and related services.
Information We Collect
We may collect information that you voluntarily provide to us, including:
- Name
- Email address
- Mobile phone number
- Mailing address
- Graduation year or class year
- Membership or alumni information
- Scholarship or program information
- Event registrations and RSVPs
- Mentorship and professional networking information
- Communications and inquiries you send to us
We may also automatically collect limited technical information when you visit our website, such as browser type, device information, IP address, pages visited, and cookie or analytics information.
How We Use Your Information
We may use personal information to:
- Communicate with undergraduate members, alumni, prospective members, scholarship participants, mentors, volunteers, event attendees, and other members of the SigEp NIU community
- Provide chapter, alumni, mentorship, scholarship, leadership, professional networking, and event-related information
- Process event registrations and RSVPs
- Respond to questions and requests
- Maintain our alumni, member, mentor, and program records
- Improve our website, programs, communications, and services
- Protect the security and integrity of our organization and systems
- Comply with legal and regulatory requirements
SMS and Mobile Messaging
Individuals may choose to provide their mobile phone number and consent to receive SMS/text messages from Sigma Phi Epsilon Illinois Epsilon at Northern Illinois University.
Depending on the consent provided, messages may include chapter updates, event information and reminders, scholarship communications, mentorship information, professional networking opportunities, program updates, and responses to inquiries.
Message frequency may vary. Message and data rates may apply.
You may opt out of SMS communications at any time by replying STOP to a message. You may reply HELP for assistance.
Consent to receive SMS messages is voluntary and is not a condition of participating in our programs or services.
No mobile information will be shared with third parties/affiliates for marketing/promotional purposes. Information sharing to subcontractors in support services, such as customer service, is permitted. All other use case categories exclude text messaging originator opt-in data and consent; this information will not be shared with any third parties.
We do not sell, rent, or provide mobile phone numbers, SMS opt-in information, or messaging consent to third parties for their own marketing or promotional purposes.
Service providers that assist us in operating our communications systems, website, database, CRM, or messaging services may process information only as necessary to provide services on our behalf. SMS opt-in data and consent will not be provided to such parties for their independent marketing or promotional use.
How We Share Information
We do not sell personal information.
We may share limited personal information with trusted service providers that perform services on our behalf, such as website hosting, database and CRM services, email delivery, SMS delivery, analytics, event administration, or other technology services. These providers may access information only as reasonably necessary to perform services for us.
We may also disclose information if required by law, legal process, or governmental request, or when reasonably necessary to protect the rights, safety, property, or security of our organization or others.
Mobile phone information and SMS consent are subject to the additional protections described in the SMS and Mobile Messaging section above.
Cookies and Website Analytics
Our website may use cookies and similar technologies to operate the site, remember preferences, understand website usage, improve user experience, and maintain website security.
You may be able to control cookies through your browser settings. Disabling certain cookies may affect some website functionality.
Third-Party Websites and Embedded Content
Our website may contain links to or embedded content from third-party websites and services. Those third parties may collect information according to their own privacy practices.
We are not responsible for the privacy practices of third-party websites or services, and we encourage users to review their privacy policies.
Data Retention
We retain personal information for as long as reasonably necessary to fulfill the purposes for which it was collected, administer our programs and organizational records, comply with applicable legal requirements, resolve disputes, and protect our legitimate interests.
Information that is no longer reasonably necessary may be deleted, anonymized, or securely archived.
Data Security
We use reasonable administrative, technical, and organizational safeguards designed to protect personal information against unauthorized access, loss, misuse, alteration, or disclosure.
No website, database, or electronic transmission can be guaranteed to be completely secure, but we take reasonable measures to protect the information entrusted to us.
Your Choices and Rights
You may request that we update or correct personal information we maintain about you, subject to applicable legal and organizational recordkeeping requirements.
You may unsubscribe from email communications by using the unsubscribe mechanism included in applicable emails.
You may opt out of SMS communications at any time by replying STOP.
Children’s Privacy
Our website and communications are primarily intended for college students, prospective college students, alumni, volunteers, mentors, and members of our broader university and fraternity community. We do not knowingly collect personal information online from children under the age of 13 without appropriate authorization.
Changes to This Privacy Policy
We may update this Privacy Policy periodically to reflect changes in our practices, technology, programs, or legal requirements. Any updated policy will be posted on this page with a revised effective date.
Contact Us
If you have questions about this Privacy Policy or our privacy practices, please contact:
Sigma Phi Epsilon, Illinois Epsilon Chapter, Alumni Association at Northern Illinois University
Website: https://sigepsniu.com
Email: SigEpAlumniNIU@gmail.com